Specialist - Maintenance Planning

SUMMARY

Direct and perform a variety of duties related to planning and scheduling work requested by Operations and Maintenance Supervision. The daily planner specialist is responsible for the overall planning and scheduling efforts of maintenance required, unplanned shut downs, and routine cleaning cycle turnarounds within the assigned area of responsibility.  They serve as a liaison between Maintenance and Operations for planning and scheduling functions necessary to maintain and improve equipment and process reliability.

DUTIES AND RESPONSIBILITIES

May include, but are not limited to, the following:

• Receive maintenance work requests from Maintenance Supervision and Operations through the SAP Notification Process.
• Evaluate critical information received on the Notification to ensure it meets the minimum standards and confer with Operations or Maintenance Supervision for any deficiencies.
• Identify priority placed on work request, add request to backlog, and proceed accordingly.
• Manage area of responsibility’s backlog using SAP.
• Convert Notifications received and evaluated to Work Orders.
• Walk down each job request in its entirety prior to building job plan.
• Build job packets per procedure, assigning appropriate work centers as needed.
• Insure that all Safety aspects of planned work have been reviewed and appropriate Safety Non-Generic guidelines/equipment/PPE has been included in the job plans.
• Eliminate Safety Hazards when planning jobs (Documents Hazards that cannot be eliminated in Job Plan)
• Save Job Plans in SAP or edit existing stored plans while building the job packets.
• Order parts necessary to complete the job planned and expedite parts if necessary to meet the priority placed on the work request.
• Set up GMN’s (Westlake part numbers) and correct BOM’s (Westlake Bill of Materials) if necessary while building job packets.
• Work with Contractors to develop work scope and quote packages for vendor work and conduct pre-construction meetings as needed.
• Schedule, coordinate, and procure all sub-contractor assistance, rental equipment, and/or specialty tools necessary to execute the job planned.
• Receive all parts ordered, stage all parts for jobs planned, and return all unused parts to stores at the completion of all planned jobs.
• Schedule and Lead a weekly maintenance meeting for assigned area of responsibility to communicate jobs that have been planned and pre-decided with Operations Maintenance Coordinator when to schedule the execution phase of these jobs for the following week.  (Operations to provide priority on work requests for a two week look-ahead to help planner know what to have planning complete for the next week’s maintenance meeting.)
• Communicate the job plan to the Execution Supervisor and walk through the job, if necessary, prior to the day work is scheduled to be executed.  Pass on the job packets and identify staging location of all parts to the Execution Supervisor.
• Communicate schedule to operations and maintenance supervision. Gain agreement for the published schedule and do our best to ensure compliance.  Each Day, E-Mail the Next Day’s Work Schedule out by 1:00PM.
• Receive completed job packets from Execution Supervisor.
• Modify stored Job Plans according to feedback received from the mechanics that executed the job.
• Close appropriate operations within the work orders in SAP as work is completed.
• File all completed Job Acceptance Sheets for 7 days following the completion of each job executed.
• Close all work orders within area of responsibility after all operations have been completed within the work order.
• Assure all repairable parts removed from plant during planned jobs are sent to repair shop.
• Update monthly measures as required.
• Work with other planners for sharing task lists and stored plans to leverage knowledge where possible to ensure maximum resource utilization and prudent cost controls are used.
• Use manuals, drawings, sketches, digital cameras and knowledge obtained through on-the-job experience to prepare manpower estimates and materials, special tooling, and equipment lists necessary for maintenance employees to properly perform their assigned tasks.
• Follow all Occupational Safety & Health Act (OSHA) requirements and other safety procedures outlined in the TEX Authorized Safe Practice Manual and TEX Emergency Plan, including evacuation if appropriate.
• Backfill or assist other planners as needed and directed by Maintenance Supervision to ensure customer expectations are met.
• Use manuals, drawings, sketches, digital cameras and knowledge obtained through on-the-job experience to prepare manpower estimates and materials, special tooling, and equipment lists necessary for maintenance employees to properly perform their assigned tasks.
• Follow all Occupational Safety & Health Act (OSHA) requirements and other safety procedures outlined in the TEX Authorized Safe Practice Manual and TEX Emergency Plan, including evacuation if appropriate.
• Perform other related duties as designated by supervision

EDUCATION, EXPERIENCE AND QUALIFICATIONS

• High School degree is required.  A.S./B.S. degree is preferred.
• SAP plant maintenance module experience is preferred.
• At least five years of experience and knowledge of petrochemical equipment such as exchangers, piping, pumps, compressors, instrument and electrical systems, and other related chemical process equipment is required. 

PHYSICAL DEMANDS

This job is performed mainly in control room or office setting; physical presence is required. While performing the duties of this job, the employee is frequently required to sit; stand; walk; have full use and range of motion of arms, hands and fingers to reach, grasp, hold, push or pull, twist, and work with tools; and talk or hear.  The employee is occasionally required to perform tasks that may require bending, stooping, kneeling, crouching, lying down or working from elevated platforms. The employee must be able to move safely over uneven terrain or in confined spaces.  The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. The employee must be able to see details of objects that are more/less than a few feet away; see differences between colors, shades and brightness and determine the distance between objects. This job requires response to audible emergency alarms inside of the plant.  Employee must be able to evacuate when required.

WORK ENVIRONMENT

The employee must be able to work in a normal factory environment, including enclosed spaces and exposure to various hazards. The noise level in the work environment is usually moderate as normally based in an office.  Some of the work may be required in the operating units which can require usage of required PPE including safety glasses, hearing protection, flame retardant clothing, etc.  May also result in exposure to outside elements and may require usage of stairs and elevators.  Travel including air travel or auto travel may occasionally be required.